Jobs and Internships

Details at-a-glance

Position Title: Program Assistant

Department: ACTION Secretariat

Classification: Full-time, Non-Exempt

Location requirement: Flexible with preference for Washington, District of Columbia

Salary starts at: $50,000.00

Desired start date: April 16, 2024

Overview

RESULTS is a movement of passionate and committed people whose mission is to create the political will to end poverty in the United States and around the world. RESULTS empowers individuals to exercise their personal and political power for change by mobilizing the voices of grassroots constituent advocates throughout its nationwide network to leverage public investment in programs and improved policies that reduce poverty and inequality. Over the last 40 years, RESULTS advocates have been building strong relationships with members of Congress, engaging with the media, and collaborating with an array of partners throughout the country and around the world.

Summary

ACTION, a project of RESULTS Educational Fund, is a partnership of locally-rooted organizations around the world that advocate for life-saving care for millions of people who are threatened by preventable diseases.

Reporting to the ACTION Secretariat Director, the Program Assistant is responsible for supporting the ACTION Secretariat team in facilitating and managing the ACTION partnership – a global network of organizations and individuals across five continents that advocate together to improve access to health for vulnerable communities.

The Program Assistant plays a key role in ensuring smooth operations of the ACTION Secretariat team and of the ACTION partnership more broadly by providing direct and efficient administrative, programmatic and communication support. This support will ensure successful execution of impactful partnership-wide and RESULTS events, key meetings and gatherings, and other major organizational initiatives in the global health advocacy space.

Responsibilities

Administrative Support

• Under the supervision of the Director of the Secretariat (Director), provides support to the Secretariat team on strategic planning, work planning, and partnership coordination by scheduling meetings and calls; developing and distributing agendas; taking notes, summarizing them and collaborating with the team to capture key takeaways; disseminating notes; and tracking progress on action items.

• Monitor ACTION general and group email accounts and incoming emails; forward to relevant team members and ensure follow-up as needed.

• Support the knowledge management and operations of the team; organize and update documents and maintain order in a number of technology platforms (e.g., Skype, Zoom, Dropbox, Google Drive, etc.).

• Assist in the development and tracking of contracts, budgeting, and expense reporting.

• Provide coordination support to the Director’s calendar and serve as first point of contact for both internal and external communication on behalf of the Secretariat; Attends frequent check-ins with Director and respond to requests in a timely and professional manner.

• Support the Secretariat Director in the management and coordination of the ACTION Leadership Group by scheduling meetings, distributing agendas, taking notes, and ensuring follow up on priorities and initiatives.

• Provide support in onboarding new staff members of the ACTION team and training them as a first administrative point of contact for the team.

Program Support

• Provide logistical and implementation support for events, meetings, workshops, etc.

• Maintain and update key advocacy campaign tools and campaign planning documents, including global health resource tracking.

• Assist in generating, editing, and sharing content on ACTION website and social media, and capture and analyze the appropriate social data/metrics, insights, and best practices.

Research Assistance

• Conduct online research and compile data to support the development of key documents, briefing materials, presentations or communications materials for ACTION, as well as for grant proposals and reports as needed.

• Monitor online media, information sources, and social media channels for relevant news and updates.

Qualifications

Experience and Education

• Bachelor’s Degree preferred or its equivalent in work or internship experience.

• One year of relevant administrative or program coordination experience in an office environment, preferably in a policy or non-profit space.

• Interest in working as part of a team and collaborating on projects.

• Familiarity with or curiosity in international development issues including global health, as well as experience and comfort with working in an international environment.

Knowledge and Skills

• Basic understanding of how to use MS Office, Outlook, SharePoint and other file sharing tools, and various virtual meeting platforms.

• Good verbal and written communication skills in English.

• Ability to perform well in a remote/hybrid work environment.

• Comfortable providing direct support to a supervisor and other team members; motivated to reach established goals as part of a team.

• Maintains focus on detail, organization, and in meeting deadlines.

Other Requirements

• Some travel, evening and weekend work as needed for special projects (up to 5%).

• Physical demands of the position include the ability to sit and work at the computer for prolonged periods.

• Positive attitude and commitment to being a team player in a mission-driven organization.

• Support RESULTS’ values of justice, diversity, equity, inclusion, and anti-oppression in everyday work.

Benefits Summary

• Health Insurance: RESULTS Educational Fund pays 100% of premiums and out-of-pocket costs for employees and their dependents for medical, dental, vision and prescription coverage. We offer flexible spending accounts to which employees may contribute with pre-tax payroll deductions.

• 401(k) Retirement Plan, with both pre- and post-tax contribution options; employees are eligible to enroll on the first day of the month following their date of hire. RESULTS will begin making an employer match on the first day of the month following an employee’s one-year service anniversary: 100% of the employee contribution up to 3% of salary, then match 50% on any additional contributions up to 5% of salary.

• Short-term disability, long-term disability, and life insurance coverage at no cost to employees.

• Paid Leave: 15 days of vacation, 10 days of sick leave, and 5 days of personal leave; in addition, offices are closed during the last week in December.

About RESULTS

Equal Opportunity Statement and Commitment to Anti-Oppression, Diversity, Equity, Inclusion and Justice

RESULTS is an equal opportunity employer and does not discriminate on the basis of race, color, age, disability, religion, ethnicity, national origin, gender, or sexual orientation.

RESULTS is a movement of passionate, committed everyday people. Together we use our voices to influence political decisions that will bring an end to poverty. Poverty cannot end as long as oppression exists. 

We commit to opposing all forms of oppression, including ableism, ageism, biphobia, classism, colonialism, homophobia, racism, religious discrimination, sexism, transphobia, white saviorism, and xenophobia. 

At RESULTS we pledge to create space for all voices, including those who are currently experiencing poverty. We will address oppressive behavior in our interactions, families, communities, work, and world. Our strength is rooted in our diversity of experiences, not in our assumptions. With unearned privilege comes the responsibility to act so the burden to educate and change doesn’t fall solely on those experiencing oppression. When we miss the mark on our values, we will acknowledge our mistake, seek forgiveness, learn, and work together as a community to pursue equity. 

There are no saviors — only partners, advocates, and allies. RESULTS strives every day to make its movement a respectful, inclusive space. 

Process for Applying

Please send cover letter and your resume to [email protected] with subject line: Program Assistant, ACTION Secretariat.  Applications will be reviewed on a rolling basis and interviews will be scheduled with qualified candidates.

Please note all applicants must be authorized to work in the United States; RESULTS is unable to sponsor work visas for this position at this time.